Executive Assistant to CEO - Lokerja7
Deskripsi Pekerjaan
You will: Provide executive support to the Chief Executive Officer of the Executive Business Training Centre. You will work closely with colleagues across teams on a wide range of projects and initiatives. | |
You are responsible for: | |
· | Managing the CEO’s diary, assessing and prioritising demands on their time; co-ordinating, arranging and supporting their meetings, including taking minutes, planning schedules and organising international and domestic travel and accommodation arrangements. |
· | Managing stakeholder relationships with internal and external customers, acting as a first point of contact with a high degree of professionalism and initiative to assist the CEO. |
· | Maintaining a contacts database for the CEO and form strong internal working relationships with senior management support staff. |
· | Researching and providing briefings for meetings and other commitments and undertaking meeting management including preparation of agendas and documents as required, preparing and editing correspondence, communication, presentations and other documents. |
· | Assisting and organising itineraries, catering and bookings for visiting delegations and events and workshops. |
· | Providing support relating to the processing of accounts payable/receivable, purchasing, asset management ensuring all meets with relevant audit requirements. |
· | Providing a range of administrative and project services to support the achievement of business unit outcomes in a timely, reliable and efficient manner, including high level administration and minor project management. |
· | Providing dedicated project support undertaking other relevant duties as directed, consistent with skills, competence and training. |
Selection Criteria
Incumbents will need to exhibit the knowledge and educational requirements, skills and experience requirements, critical capabilities and motivational and job fit attributes required for the position.
Applicants, please provide detailed examples of how you exhibit the knowledge and education, skills and experience, critical capabilities and motivational and job fit attributes required for the position when preparing your responses to the selection criteria. Please refer to Job Application Form for instructions on how to respond to selection criteria.
Knowledge and Education | Skills and Experience |
Essential · Proficient knowledge in the use of computer software including Microsoft Word, Excel and PowerPoint, email, internet and large corporate information systems including CRM. · Knowledge, or ability to acquire knowledge of University policies and procedures and broad awareness of issues in a tertiary environment. · Completed a relevant Degree plus four years subsequent relevant experience; or extensive experience and management expertise in an administrative field; or an equivalent combination of experience and/or education/training.
Desirable · Fluency in Bahasa Indonesia and English. | Essential · Demonstrated skill and ability in an executive and administrative support role working for senior management, utilising organisational and time management skills to meet deadlines and resolve problems with minimal supervision. · Using excellent communication (oral and written) and interpersonal skills that demonstrate a strong focus on the provision of quality customer service. · Proficiency in minute taking and report writing and a demonstrated ability to produce logical, plain English and professionally written correspondence. · Demonstrated ability to work as part of a team, ideally within a distributed network, and collaborate effectively with others in a harmonious, constructive and professional manner. Desirable · Experience of working (or as a student) in an international education environment. |
Critical capabilities | Motivational and Job Fit Factors |
Achieves results · Thinks outside the box and proactively seeks to identify improvements to work processes. Engages and connects · Develops good relationships and cooperation in the team and with other colleagues to achieve team performance. Personal drive and integrity · Support a culture of integrity and professionalism. Shapes the future · Understands the contribution of operational actions to the strategic goals. Communicates with influence · Adapts communication style and approach to different people/ audiences. | This position would suit someone who gains job satisfaction from: · Diversity in the workforce. · Collaborating and cooperating with other departments to achieve positive business outcomes. · Continuously improving and exploring new ways to do their job successfully. · Striving to understand and meet customer expectations and satisfaction. · Excelling in situations involving different cultures/languages and responding well to the ambiguity of unfamiliar approaches. · Working within carefully documented policies, procedures and other rules for doing business. |
Persyaratan
- Laki – Laki & Perempuan
- S1 sekretaris
- S1 administrasi
Diiklankan sejak
16 November 2019
Ditutup pada
16 December 2019
